Job Description

Posting Date Job Number Job Title Revision Date Category Type Status
7/17/2017 99-17 Analyst, Contract and Grant - Office of Research 08/01/2017 Admin Full-Time Accepting Applications

Please submit a resume with Job No. 99-17. Instructions to complete the application are provided in a PDF format at the bottom of the recruitment posting. A link to upload a resume and/or other support documents is provided within the body of the online application. Please note that application materials must be completed in its entirety in order to be considered for the recruitment pool.

The Contract and Grant Analyst for the Chapman University Office of Research is an exempt, administrative position which reports to the Director of Sponsored Projects Services. This position is located at the Office of Research.

Under general supervision of the Director of Sponsored Projects Services, the Contract and Grant Analyst manages sponsored program accounts from the setup of the account in the university’s accounting system (PeopleSoft) through award close-out. The position monitors financial activity on accounts, making decisions on permissible, allocations, reasonableness and consistency of grants. The Analyst provides assistance to faculty and staff in the appropriate management of sponsored program accounts and interprets contract and grant requirements and funding agency guidelines.  The incumbent forecasts possible problem areas and analyzes and advises on status of personnel on projects approaching close-out.  This position makes sound recommendations for spending plans by analyzing trends in expenditures (i.e., dramatic increase in expenditures in a certain category, underspending, close to the project end date, etc.) and recommend and implement a course of action. The Analyst maintains records to support review of faculty effort and other federal time and effort reports. May perform additional duties as required.



The requirements listed below are representative of the knowledge, skills, and/or abilities required for the Contract and Grants Analyst position.

Specific Job Requirements: Bachelor’s degree in account/finance or other relevant degree and at least five years of experience. Must be familiar with 2 CFR 200 “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.” Experience in management of externally funded programs in a university environment or similar complex research setting. Demonstrated knowledge of federal regulations and the legal and regulatory environment governing research administration in the conduct of academic research, grants and contracts. Interaction with federal agencies, industries, and other nonprofits. Thorough knowledge of pre- and post-award grants administration. Understands federal, state and local policies governing sponsored research.

General Job Requirements: Skill to operate a computer in a networked environment, including working knowledge of computer programs. Excellent computer skills in the use of word processing, spreadsheet, presentation applications, preferably Microsoft Office Suite software and Adobe Professional. Basic knowledge of accounting, budgeting and finance. Experience working in a team oriented environment with ability to take initiative and work independently. Proven ability to meet deadlines and produce high quality products. Excellent oral and written communication skills. Strong interpersonal skills and the ability to support and work with a diverse group of faculty and staff. Demonstrated problem-solving skills. Ability to implement, and interpret policies and procedures and communicate sensitive information verbally and in writing to a diverse population. Ability to demonstrate tact and diplomacy and maintain high level of confidentiality.

Desired: Experience working with PeopleSoft Financials and PeopleSoft Grants. Related experience in an academic research administration environment strongly.

Notice to Applicants: This position will be posted for a minimum of 5 business days and may close at any time after that without prior notice.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, credit check, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.


Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.
Instructions (PDF)
Fill out an on-line application